Space Management
One of the major responsibilities of Campus Planning,
Design & Construction (CPD&C) is to support the Space
Management Committee with accurate space information. This
function relates to maintenance of the space database of all
areas, on and off campus, occupied by the Health Center and
each space’s current use. It is used by Grants and Contracts
in negotiating the cost recovery rates for the University as
well as by the Space Management Committee in determining the
Dollar Density (grant expenditures per sf of research space)
calculations for the Schools. The information contained in
the space database is available to all campus departments.
Space will be assigned on an institutional unit basis by the
Space Management Committee based on the Health Center’s
Space Policy. Listed below are the basic concepts for space
allocation criteria:
- Campus Location: Analysis of proposed campus location for
consistency with campus Master Plan zoning diagram.
- Department Need: Analysis of existing department space usage
(based on Master Plan Space models) and need for additional
space. Analysis of consequences if department is not
allocated additional space.
UCHC Strategic Plan: Analysis of proposed use in relation to
the UConn Health Center strategic plan and signature programs.
- Physical space review: Analysis of space “fit” of proposed
use into existing configuration and conformance with master
plan space guidelines. Analysis of existing mechanical
systems ability to support proposed use.
- Cost: Analysis of projected cost for proposed space change.
- Schedule requirements: Identification of any time sensitive
issues involved in the proposed allocation and any “domino”
effects for backfilling vacated space.
Information tracked in the space database includes all
campus buildings and consists of the building designation,
floors, room number, square feet (building gross and room
net assignable), current use by room, as well as nationally
recognized coding procedures (FICM) to allow comparison with
other universities nationally and statewide. Not only a
source of information, but this database has been used in
Space Standards development; used to determine an accurate
overhead rate for the University in the Indirect Cost Study;
used by Asset Management for equipment location, as well as
daily planning activities within CPD&C. Room numbers are
also the responsibility of this department. Please check
with CPD&C for room numbering accuracy.
Integral to the space database are corresponding graphic
floor plans. The "As Built" plans as well as current floor
plans, which include renovations, were created using
Computer Aided Design (CAD) and are also available by
request. Efforts are underway to replace the existing space
database with a more robust system that will be available
on-line (for selected users). This system will allow users
to view room information by directly selecting the room from
the graphical floor plan which is linked to the integrated
space management system.
CPD&C is responsible for auditing and inventorying all
Health Center space. This includes identifying individual
room usage, occupants, and the overall utilization of space.
This will soon be accomplished by conducting an annual Space
Audit Survey that requires on-sight verification.
Additionally, CPD&C reviews and ensures the accuracy of the
floor plans for all Health Center occupied buildings.
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